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LgxM X6100 Series User's Guide for Windows • " Learning about your All - In - One " on page 9 Information about the printer parts and software . • " Networking " on page 75 How to use your All - In - One in a network environment . • " Maintaining your All - In - One " on page 76 Caring for your print cartridges and ordering supplies . • " Troubleshooting " on page 87 Information about setup problems , error messages , print quality problems , paper jams , and much more .
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Edition : October 2003 The following paragraph does not apply to any country where such provisions are inconsistent with local law : LEXMARK INTERNATIONAL , INC . , PROVIDES THIS PUBLICATION " AS IS " WITHOUT WARRANTY OF ANY KIND , EITHER EXPRESS OR IMPLIED , INCLUDING , BUT NOT LIMITED TO , THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE . Some states do not allow disclaimer of express or implied warranties in certain transactions ; therefore , this statement may not apply to you . This publication could include technical inaccuracies or typographical errors , Changes are periodically made to the information herein ; these changes will be incorporated in later editions , Improvements or changes in the products or the programs described may be made at any time . Comments about this publication may be addressed to Lexmark International , Inc . , Department F95 / 032 - 2 , 740 West New Circle Road , Lexington , Kentucky 40550 , U . S . A . In the United Kingdom and Eke , send to Lexmark International Ltd . , Marketing and Services Department , Westhorpe House , Westhorpe , Martow Bucks SL7 3RQ . Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you . You can purchase additional copies of publications related to this product by calling 1 - 800 - 553 - 9727 . In the United Kingdom and Eke , call + 44 ( 0 ) 8704 440 044 . In other countries , contact your point of purchase . References in this publication to products , programs , or services do not imply that the manufacturer intends to make these available in all countries in which it operates . Any reference to a product , program , or service is not intended to state or imply that only that product , program , or service may be used , Any functionally equivalent product , program , or service that does not infringe any existing intellectual property right may be used instead . Evaluation and verification of operation in conjunction with other products , programs , or services , except those expressly designated by the manufacturer , are the user's responsibility , Lexmark and Lexmark with diamond design are trademarks of Lexmark International , Inc . © 2003 Lexmark International , Inc . All rights reserved , UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense . Safety information • Use only the power supply provided with this product or the manufacturer's authorized replacement power supply . • Connect the power supply cord to an electrical outlet that is near the product and easily accessible . • Refer service or repairs , other than those described in the user documentation , to a professional service person . CAUTION : Do not use the fax feature during a lightning storm . Do not set up this product or make any electrical or cabling connections , such as the power supply cord or telephone , during a lightning storm . Mercury statement This product contains mercury in the tamp ( < 5mg Hg ) . Disposal of mercury may be regulated due to environmental considerations . For disposal or recycling information , contact your local authorities or the Electronic Industries Alliance : www . eiae . org .
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Contents Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i Finding more information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Setting up your All - In - One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Set up the All - In - One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Learning about your All - In - One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Understand the All - In - One parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Use the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Use the All - In - One software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Loading paper and originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Load plain paper into the paper support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Load an original document into the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Load an original document on the scanner glass . . . . . . . . . . . . . . . . . . . . . . . 30 Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Copy using the control panel and the scanner glass . . . . . . . . . . . . . . . . . . 31 Copy using the control panel and the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Copy using the All - In - One software and scanner glass . . . . . . . . . . . . . . 34 Copy using the All - In - One software and ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Scan using the control panel and the scanner glass . . . . . . . . . . . . . . . . . . 40
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ScanusingtheAll - In - Onesoftwareandthescannegr lass . . . . . . . 4 . 2 Scanusingthecontropl anelandtheADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 . . 4 . . . ScanusingtheAll - In - OnesoftwareandtheADF . . . . . . . . . . . . . . . . . . . . 4 . . 5 . Scanmultipleimages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 . . 6 . . . . . . . . E - maial scannedimageordocument . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 . . 6 . . . . Saveanimageonyourcompute . r . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 . . 7 . . . . . EdittextfoundinascanneddocumenutsingOpticaCl haracter Recognition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 . . 7 . . . . . . . . . . . Enlargeorreducedocuments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 . . 7 . . . . . . Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Print a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Print collated copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Print more than one page on a sheet of paper . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Print an image as a multi - page poster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Print last page first . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Print repeating images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Print two images on one page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Print a banner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Send a fax from your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Customize a fax job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Networking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Maintaining your All - In - One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Replace the print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 / /
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Align the print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Improve print quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Preserve the print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Clean the scanner glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Order supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Setup troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 General troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 More troubleshooting options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Fax troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Ill III
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iv
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Finding more information Your All - In - One comes with many helpful resources . Box contents These items are in the box with your All - In - One : Power supply Line cord Setup sheet Installation software CD User's Guide Black print cartridge Color print cartridge Setup sheet The setup sheet provides instructions on how to set up your All - in - One hardware and software and information on setup troubleshooting . User's Guide The User's Guide provides information on : • Basic usage of your All - In - One • Printing , scanning , copying , and faxing • Printing digital photos • Creating projects • Maintaining your All - In - One • Setup and general troubleshooting Help The Help provides information on using the All - in - One software . To access the help : Click the Lexmark X6100 Series All - In - One Center icon on your desktop , and then click Help .
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Readmfiele Afteryouinstaylloursoftwaryeo , ucanaccestsheReadme filefromtheLexmar6k100SeriesAll - In - OnfeolderT . hesnot Readmfielecontainlaste - breakiinngformatitohnatdoe appeairntheUser'Gs uideortheHelp . ToaccestsheReadmfeile : ClickStart t , Programs _ ' Lexmark X6100 Series I , Readme . LexmarWk eb The Web site has information on : site • Upgrades - Software upgrade information • Customer Care - Contact information , order status , warranty , and repair information • Downloads - Drivers • Reference - Printer documentation and product specifications You can get more information from the Lexmark Web site at : http : llsupport . lexmark . coml .
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Setting up your All - In - One Set up the Aft - In - One Multiple methods of setup are possible with the All - In - One you have purchased . The Setup sheet that came with your All - In - One provides basic setup instructions . However , you can also connect your All - In - One with equipment , such as a telephone , an answering machine , or a computer modem . Note : The X6100 Series All - In - One is an analog device that works best when directly connected to the wall jack . Other devices ( such as a telephone or answering machine ) can be successfully attached to pass through the All - In - One , as described in the setup steps . If you want a digital connection such as ISDN , DSL , or ADSL , a third party device is required . All - In - One Make copies and send " Connecting directly to a and receive faxes without telephone wall jack " on phone cord the use of a computer . page 5 • All - In - One Use the fax line as a " Connecting to a normal telephone line . telephone " on page 5 • telephone Set up your All - In - One • two phone cords wherever your telephone is . Make copies and send and receive faxes without the use of a computer . 3
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All - In - One Receive both incoming " Connecting to an voice messages and answering machine " on telephone faxes . page 7 answering machine three phone cords All - In - One increase the number of " Connecting to a ) hone connection computer modem " on telephone outlets . page 8 computer modem three phone cords Note : The phone cord must be connected into the correct position . Teletwering Watt jack port ans machine port 4
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Connecting directly to a telephone wall jack Connect a phone cord from the wall jack port on the All - In - One to the telephone wall jack . Connecting to a telephone If your All - In - One does not have a handset , you can connect a telephone to your All - In - One to use the fax line as a normal telephone line . 1 Remove the protective plug from the telephone / answering machine port on the back of the All - In - One . 2 Connect a phone cord from the telephone to the telephone / answering machine port on the All - In - One .
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3 Connecat phonecordfromthewalljackportontheAll - In - Oneto thetelephonwe alljack . Note : Speciasletupoptionshownonpage56formanual receivemodes .
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Connecting to an answering machine 1 Connect a phone cord from the telephone to the answering machine . 2 Remove the protective plug from the telephone / answering machine port on the back of the All - In - One . 3 Connect a phone cord from the answering machine to the telephone / answering machine port on the All - In - One . 4 Connect a phone cord from the wall jack port on the All - In - One to the telephone wall jack . Note : Special setup option shown on page 57 for using answering machines with an X6170 .
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Connecting to a computer modem 1 Connect a phone cord from the telephone to the computer modem . 2 Remove the protective plug from the telephone / answering machine port on the back of the All - In - One . 3 Connect a phone cord from the computer modem to the telephone / answering machine port on the All - In - One . 4 Connect a phone cord from the wall jack port on the All - In - One to the telephone wall jack . Note : Special setup option shown on page 56 for manual receive modes .
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Learning about your All - In - One To set up your All - In - One , follow the instructions on the Lexmark X6100 Series Setup sheet to install the hardware and software . For setup troubleshooting , see page 87 . Understand the Aft - In - One parts The Lexmark TM X6100 Series All - In - One is a color scanner , color printer , color copier , and color fax machine . This guide shows you how to use the All - In - One features . Note : You do not have to attach your All - In - One to your computer to make copies or send faxes . The Lexmark X6100 Series is available in two models . One model has an Automatic Document Feeder ( ADF ) , and the other does not . The table on page 12 describes each part .
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A LexmarkX6100SerieswithanADF : Automatic Document Feeder ( ADF ) Paper support ADF input tray Control panel ADF exit tray Display Top cover Paper exit tray A Lexmark X6100 Series without an ADF Paper 3 cover Control panel Display Paper exit tray 10
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Scanner unit Scanner lock Scanner support Power supply USB cable port connector Telephone / answering Walt jack port machine port 1 /
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Automatic Document Copy or fax multiple pages . Feeder ( ADF ) ADF exit tray Pick up your original document after it has gone through the ADR ADF input tray Load original documents in the All - In - One . Display Check the status of the All - In - One or view settings . Control panel Operate your All - in - One ( attached to a computer or unattached ) . For more information , see page 13 . Paper exit tray Stack paper as it exits the All - In - One . Paper support Load paper in the All - In - One . Power supply connector Supply power to the All - In - One . Scanner lock Lock or unlock the scanner . Note : Lock the scanner if you are moving your All - in - One . Unlock the scanner before use . Scanner support Keep the scanner unit open . Scanner unit • Install or change print cartridges . • Lock or unlock the scanner . Note : Lift the scanner unit to do these things . Telephone / answering Connect an answering machine or telephone to your machine port All - in - One . Top cover • Place an item on the scanner glass . • Remove an item from the scanner glass . Note : Lift or remove the top cover to do these things . USB cable port Connect your All - in - One to a computer . Wall jack port Connect the telephone line . 12
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Use the control panel The control panel buttons help you scan , copy , fax , and customize documents . When Power is lit , the All - In - One is on . You can select a mode from the Mode area , select or change settings using several of the buttons , and initiate a scan , copy , or fax from the Start buttons on the far right . The display features : • All - In - One status • Messages • Menus The table beginning on page 13 describes each button function . Mode area Display Start buttons Power Black Lighter / Options Darker Stop / Scan Number Pause Color Clear of Reduce / Speed Dial Redial / Copies Enlarge Power • Turn your All - In - One on or off . Stop / Clear Cancel a scan , print , or copy job in progress . Clear a fax number or end a fax transmission and return the display to the fax default . Exit a menu . Clear current settings and return to default settings . Copy Enter copy mode . Note : This button is lit when the All - In - One is in copy mode . 13
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Scan Enter scan mode ( possible when the All - In - One is attached to a computer ) . Note : This button is lit when the All - In - One is in scan mode . Fax Enter _ x mode . The All - In - One can receive a _ x whilein any mode . Note : This buttonislit whenthe AIl - ln - Oneisin _ x mode . Quality • Select from the following copy qualities : Quick , Normal , Better , or Best . • Select a fax resolution : Standard , Fine , Superfine , or UItrafine . • Select a scan resolution when the All - In - One is attached to a computer . Number of Copies Specify a number ( 1 - 99 ) of copies . Lighter / Darker Lighten or darken a copy or fax . Reduce / Enlarge Customize the size of your original document by a percentage , Fit to Page , or to poster size . Left arrow • Decrease a number on the display . • Scroll through a list on the display . Select Choose the option that appears on the display . Options Scroll through the list of menu headings ( see page 15 ) . Right arrow • Increase a number . + • Scroll through a list on the display . Speed Dial Use the speed dial feature while the All - in - One is in fax mode . Note : If you press Speed Dial when your All - In - One is in copy or scan mode , the All - in - One will automatically switch to fax mode . 14
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• In fax mode : A keypad number or symbol Enter fax numbers . Get through an automated answering system . Select letters when creating a Speed Dial list . Type numbers to enter or edit the date and time shown on the All - In - One display . • In copy mode : Select the number of copies you want to make . Redial / Pause • Redial the last number entered when the machine is in fax mode . • Insert a three - second pause in the number to be dialed . Enter a pause only when you have already begun entering the number . Note : If you press Redial / Pause when your All - In - One is in copy or scan mode , the All - in - One automatically switches to fax mode . Color Start a color copy , fax , or scan job . Note : In the Mode area , make sure the mode you want is lit . Black Start a black and white copy , fax , or scan job . Note : In the Mode area , make sure the mode you want is lit . Enter text on the control panel If you want to create a speed dial list using the control panel , you need to enter text using the keypad buttons . To enter text : 1 Find the number button that corresponds to the letter you want to enter and press it repeatedly until the correct letter appears . 2 Press the right arrow button to move to the next character space . Note : To enter a space between words , press the right arrow button twice . 15
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3 Repeat the above steps until you are finished entering text . 4 Press Select . Use the All - In - One software The All - In - One software includes the : • Fax Setup Utility ( page 16 ) ° Lexmark All - In - One Center ( page 19 ) ° Print Properties ( page 19 ) • Lexmark Photo Editor ( page 21 ) • Lexmark X6100 Series Solution Center ( page 22 ) • Optical Character Recognition ( page 23 ) Using the Fax Setup Utility Use this utility to adjust the fax send and receive settings . When you save the settings , they apply to every fax you send or receive . You can also use this utility to create and edit your speed dial list . * Click Start _ Programs _ , Lexmark X6100 Series _ , Fax Setup Utility . 16
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• From the Lexmark All - In - One Center , click the Maintain / Troubleshoot tab and then click Display the Fax Setup Utility . 17
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The following table contains the Fax Setup Utility tabs . Send • Enter your name and fax number . • Select a maximum send speed and a print quality for outgoing faxes . • Choose whether to scan the entire document before dialing the number . • Choose whether to use error correction . • Select when to print a fax usage report . • Select when to print a fax activity report . Receive • Choose whether you want a header ( the sender's fax number and name ) to appear on each page you receive . • Choose whether you want to print a footer ( date , time , and page number ) on each page . • Automatically reduce an incoming fax to fit to the paper size loaded or print it on two sheets of paper . • Select whether you want to forward a fax or print it , and then forward it . Connection / Dialing • Select the number of times you want the machine to redial and the time between those attempts if the fax cannot be sent on the first try . • Select the phone line format you want to use ( Pulse , Touch - tone , Behind a PBX ) . • Enter a dialing prefix . • Choose how ( manually , if fax tones are detected , or after a certain amount of rings ) you want to answer incoming calls . • Choose a distinctive ring . Speed Dial Add to , create , or edit the speed dial list . Group Speed Dial Create a group number and name and add phone numbers to the group . 18
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Using the Lexmark All - In - One Center To access the Lexmark All - In - One Center , the software driver for your Lexmark X6100 Series : • Double - click the Lexmark X6100 Series All - In - One Center desktop icon . ° Click Start t , Programs _ , Lexmark X6100 Series t , Lexmark All - In - One Center . You can use the Lexmark All - In - One Center to : • Scan , copy , print , and do other tasks . • View images you have scanned or saved . • Select copy and scan settings . • Access troubleshooting and maintenance information . ° Access the Fax Setup Utility ( see page 16 ) . Using Print Properties You can change your All - In - One settings in Print Properties . To open Print Properties : 19
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1 With your document open , click File ) Print . 2 In the Print dialog box , click Properties , Preferences , Options , or Setup ( depending on your program or operating system ) . The Print Properties screen appears . 2O
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The I Want To menu helps you select the All - In - One settings needed to print a variety of things such as photos , banners , and envelopes . Use the tabs ( Quality / Copies , Paper Setup , and Print Layout ) along the left side of the Print Properties dialog box to select your All - In - One print settings . Using the Lexmark X6100 Series Photo Editor The Photo Editor lets you adjust photo attributes ( brightness , contrast , red eye reduction , and orientation ) of scanned images . You can also crop an image or erase part of it . To access the Lexmark X6100 Series Photo Editor , click Start _ , Programs * Lexmark X6100 Series * Lexmark Photo Editor . 21
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Using the Lexmark Solution Center The Lexmark Solution Center ( LSC ) provides All - In - One help and information about printer status , paper type detected , and ink levels . There are two ways to open the LSC : • Click Start ! , Programs I , Lexmark X6100 Series I , Lexmark Solution Center . • From the All - In - One Center , click the Maintain / Troubleshoot tab and click on a topic . Papel T2pe Detected : Plain Paper Ink Levels : Black Color iii Contact _ nlolmaLion The following table describes the LSC tabs : Printer Status • Check printer status • Check ink levels HowTo • Learn about basic features . • Print , scan , copy , and fax instructions . • Look at project information . 22
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Check the current All - in - One status . Troubleshooting View recommended Help topics . TrouMeshootin _ View common troubleshooting topics . Search for more specific troubleshooting topics . Maintenance Install a new print cartridge . Order new cartridges . Print a test page . Clean your print cartridges to fix horizontal . . . . . _ in [ enance I " streaks . • Align the cartridges . Contact Information • Order ink cartridges or supplies . • Get an All - In - One software update . • See special offers . _ tact Information ] • Register your All - in - One . • View Lexmark phone numbers . • Visit the Lexmark Customer Support Web site . Advanced • Change voice or appearance options . • See software version information . L _ _ Advanced • Change the network printing settings . Using Optical Character Recognition You can use Optical Character Recognition ( OCR ) to edit document text . 1 From your desktop , double - click the Lexmark X6100 Series All - In - One Center icon . The All - In - One Main Page appears . 2 From the Productivity Tools list , select Edit text found in a scanned document ( OCR ) . 3 Follow the steps on your screen , and then click Send Now . 23
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Loading paper and originals The basic functions of your All - In - One are the copy , scan , print , and fax functions . First , learn how to load paper into your All - In - One with the following instructions . Then , read on to learn how to copy , scan , print , and fax . Load plain paper into the paper support 1 Place the paper against the right side of the paper support . Note : Do not force the paper into the All - In - One . 2 Squeeze and slide the paper guide to the left edge of the paper . 24
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Note : The top of letter size paper should be slightly above the paper support . Load banner paper into the paper support 1 Place a stack of banner paper ( 20 sheets or less ) on the top cover , and feed in the first sheet . 2 Place the paper against the right side of the paper support . 3 Squeeze and slide the paper guide to the left edge of the paper . 25
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Note : Once the All - In - One begins printing , wait until you can see the leading edge of the banner exiting the All - In - One , and then carefully unfold the paper down to the floor in front of the All - In - One . 26
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Follow these guidelines when loading paper in the paper support . 100 sheets of • The paper is loaded vertically against the right side of the plain paper paper support . • The paper guide is against the left edge of the paper . Note : To load letterhead , make sure the front of the letterhead faces you , and feed the top of the letterhead into the All - in - One first . 10 envelopes • The print side of the envelopes faces you . • The envelopes are loaded vertically against the right side of the paper support . • The stamp location is in the upper left corner . • The paper guide rests against the left edge of the envelopes . • You choose to print the envelope with Landscape orientation . • You select the correct envelope size . Select the next biggest size if the exact envelope size is not listed , and set the left and right margins so that your envelope text will be correctly positioned on the envelope . Note : You can load a single envelope into the paper support without removing plain paper . 10 greeting cards , • The print side of the cards faces you . index cards , • The cards are loaded vertically against the right side of postcards , or the paper support . photo cards • The paper guide rests against the left edge of the cards . 25 sheets of • The glossy or coated side of the paper faces you . coated , photo , or • The paper guide rests against the left edge of the photo glossy paper paper . 10 transparencies • The rough side of the transparencies faces you . • The paper guide rests against the left edge of the transparencies . Note : You can load a single transparency into the paper support without removing plain paper . 27
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100 sheets of • The print side of the paper faces you . custom size paper • Your paper size fits within these dimensions : Width • 76 - 216 mm • 3.0 - 8.5 inches Length • 127 - 432 mm • 5.0 - 17.0 inches • The paper guide rests against the left edge of the paper . 25 iron - on • You follow the loading instructions on the iron - on transfer transfers packaging . • The blank side of the transfers faces you . • The paper guide is against the left edge of the iron - on transfers . 20 sheets of • The banner paper is designed for use with inkjet printers . banner paper • You select Letter Banner or A4 Banner in Print Properties . For help , see " Using Print Properties " on page 19 . Failure to do so will cause a paper jam . • You remove any paper from the paper support before inserting banner paper . • Place a stack of banner paper with only the number of sheets you need to print your banner on top of the All - In - One . Note : The paper exit tray can hold up to 50 sheets of paper . Load an original document into the ADF You can load up to 50 sheets of your original document ( text side up ) in the ADF ( available on some models ) for scans , copies , and faxes . 28
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Note : You can load A4 , Letter , or legal size paper into the ADF text side up . Note : You cannot load small images in the ADE Place small images on the scanner glass . Note : Make sure you select paper type and paper size in Print Properties . For help , see " Using Print Properties " on page 19 . 29
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Load an original document on the scanner glass 1 Make sure your computer and your All - In - One are on . 2 Open the top cover . : 3 Place the original document face down on the scanner glass in the upper left corner . 4 Close the top cover . Note : Make sure you select paper type and paper size in Print Properties . For help , see " Using Print Properties " on page 19 . 3O
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Copying You can use your All - In - One to copy in several ways . Copy using the control panel and the scanner glass 1 Make sure your All - In - One is on . 2 Open the top cover . 31
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3 Place the item you want to copy face down on the scanner glass in the upper left corner . Make sure the top of the document faces left . 4 Close the top cover , and then load paper in the paper support . 5 From the Mode area on the control panel , press Copy to enter copy mode . 32
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6 If you want to make more than one copy , press the numbers on the keypad that correspond with the number of copies you want to make . 7 From the Start area on the control panel , press Color to create a color copy of a color image or press Black to create a black and white copy . Copying appears on the display . Copy using the control panel and the ADF 1 Make sure your All - In - One is on and blank paper is loaded in the paper support . 2 Load up to 50 sheets of your document face - up into the ADF ( available on some models ) . 3 From the Mode area on the control panel , press Copy to enter copy mode . 4 From the control panel , customize your document . See page 37 for setting and menu options . 33
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5 From the Start area on the control panel , press Color to create a color copy of a color image or press Black to create a black and white copy . Copying appears on the display . Copy using the All - In - One software and scanner glass 1 Make sure blank paper is loaded in the paper support . 2 Make sure your computer and your All - In - One are on . 3 Open the top cover . 34
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4 Place the item you want to copy face down on the scanner glass in the upper left corner . 5 Close the top cover . 6 From your desktop , double - click the Lexmark X6100 Series All - In - One Center icon . The All - In - One Main Page appears . 7 Click See More Copy Settings . 35
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8 Select a quantity and color for your copies . Note : To choose a paper size or further customize your copy job , click Display Advanced Copy Settings . 9 Click Copy Now . Copy using the All - In - One software and ADF 1 Make sure your computer and All - In - One are on and paper is loaded in the paper support . 2 Load up to 50 sheets of your document face - up into the ADF ( available on some models ) . 3 From your desktop , double - click the Lexmark X6100 Series All - In - One Center icon . The All - In - One Main Page appears . 4 Click See More Copy Settings . 5 Select a quantity and color for your copies . 36
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Note : To choose a paper size or further customize your copy job , click Display Advanced Copy Settings . 6 Click Copy Now . Control panel menus When you press the Options button repeatedly , the following menu headings appear . Copy mode BLANK PAPER SIZE Speci _ the size ofthe paperloadedinthe paper support : Letter Legal B5 A4 A5 A6 3x5 4x6 L 2L Note : Forotherspecialtysizes , seethe AIl - ln - One Center . BLANK PAPER TYPE Specifythetype ofpaperloadedinthe paper support : • Auto Detect ( de _ ult ) • Plain • Coated • Photo • Transparency Auto Detect optimizes the se _ ing according to the type of paper loaded . Note : For other specialty types , see the All - In - One Center . 37
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REPEAT IMAGE Specify how many copies of one image you want on one page : • l x per page • 4 x per page • 9 x per page • 16 x per page COLOR Adjust the color intensity of the copy . ORIGINAL SIZE Specify the size of the document on the glass . Auto detect is the default . Note : Specify an original size other than Auto Detect to confine the scan area to the size of the original selected . CONTENT TYPE Specify the type of document on the scanner glass . COLLATE - BLACK Collate multiple black and white copies . Note : You can collate color copies from the All - In - One software . KEY PRESS TONE Turn on or offthe sound that is made when you press a control panel button . The options are : • Off • Low ( default ) • High MAINTENANCE • Check ink levels • Change cartridges . • Align cartridges . • Clean cartridges . • Print a test page . POWER SAVE Selectatimeto beginreducing power : • After 30 min ( de _ ult ) • After 60 min • Never • Irmnediately • After i0 min CLEAR SETTINGS Select when you want your All - In - One to return to the de _ ult se _ ings : • After two min • Never 38
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SET DEFAULTS Set your de _ ult settings to : • Use Factory • Use Current LANGUAGE Select a language _ r all display text . Note : The option currently selected is noted with an asterisk ( * ) on the display . 39
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Scanning You can use your All - In - One to scan in several ways . Scan using the control panel and the scanner glass 1 Make sure your All - In - One is on and connected to your computer . 2 Open the top cover . 40
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3 Place the item you want to scan face down on the scanner glass in the upper left corner . 4 Close the top cover . 5 From the Mode area on the control panel , press Scan to put the All - In - One in scan mode . 6 Press the right arrow button to scroll through the list of possible programs to which you can scan . 41
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7 Press Select when the program to which you want to scan appears . 8 From the Start area on the control panel , press Black to begin a black and white scan or Color to begin a color scan . Scan using the All - In - One software and the scanner glass 1 Make sure your computer and All - In - One are on . 2 Open the top cover . 42
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3 Place the item you want to scan face down on the scanner glass in the upper left corner . 4 Close the top cover . 5 From your desktop , double - click the Lexmark X6100 Series All - In - One Center icon . The All - In - One Main Page appears . 43
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6 From the Send scanned image to : drop - down box , select your scan destination . 7 Click See More Scan Settings . 8 Answer the other questions on your screen to further customize your scan job . 9 Click Scan Now . Scan using the control panel and the ADF 1 Make sure your computer and All - in - One are on . 2 Load up to 50 sheets of the original document face up into the ADF ( available on some models ) . / " 3 From the Mode area on the control panel , press Scan to put the All - In - One in scan mode . 4 Press the right arrow button to scroll through the list of possible programs to which you can scan . 5 Select the program to which you want to scan . 44
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6 From the Start area on the control panel , press Black to begin a black and white scan or Color to begin a color scan . Scan using the All - In - One software and the ADF Note : Some programs do not support multiple page scanning . 1 Make sure your computer and All - In - One are on . 2 Load up to 50 sheets of the original document face up into the ADF ( available on some models ) . . . I 3 Double - click the Lexmark X6100 Series All - In - One Center desktop icon . The All - In - One Main Page appears . 4 From the Send scanned image to : drop - down box , select your scan destination . Note : If you want to further customize your scan , click See More Scan Settings for more customizing options . 5 Click Scan Now . 45
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Scan multiple images You can scan multiple images at once to save time : 1 Put the first sheet on the scanner glass . 2 From your desktop , double - click the Lexmark X6100 Series All - In - One Center icon . The All - In - One Main Page appears . 3 From the Send scanned image to : drop - down box , select your scan destination . 4 Click See More Scan Settings . 5 Click Display Advanced Scan Settings . The Advanced Scan Settings dialog box appears . 6 Select Scan multiple items before output . 7 Click OK . 8 Click Scan Now . 9 When you are prompted to do so , place the next page on the scanner glass . E - mail a scanned image or document You can send photographs to people through e - mail : 1 Open the top cover . 2 Place the photograph you want to scan face down on the scanner glass . 3 Close the top cover . 4 From your desktop , double - click the Lexmark X6100 Series All - In - One Center icon . The All - In - One Main Page appears . 46
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5 Click Preview Now . 6 From the Productivity Tools area , click E - mail an image or document . 7 From the What is being scanned ? menu , select Photo . 8 Follow the instructions on the screen to prepare the photograph for e - mail . 9 Click Attach Now . 10 Write a note to accompany the attached photo , and then send it . Save an image on your computer 1 From your desktop , double - click the Lexmark X6100 Series All - In - One Center icon . The All - In - One Main Page appears . 2 From the Productivity Tools area , click Save an image on my computer . 3 Follow the directions to save an image on your computer . Edit text found in a scanned document using Optical Character Recognition 1 From your desktop , double - click the Lexmark X6100 Series All - In - One Center icon . The All - In - One Main Page appears . 2 From the Productivity Tools list , click Edit text found in a scanned document ( OCR ) . 3 Follow the steps on your screen . Enlarge or reduce documents 1 Make sure you have paper loaded in the paper support . 47
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2 Open the top cover . 3 Place the document or pattern you want to enlarge or reduce face down on the scanner glass . 4 Close the top cover . 5 From your desktop , double - click the Lexmark X6100 Series All - In - One Center icon . The All - In - One Main Page appears . 6 Click Preview Now . 7 From the Productivity Tools area , select Enlarge or reduce an image . 8 Follow the instructions on the screen to select the size of your new image . 9 When you are finished customizing your image , click Print Now . Control panel menus When you press the Options button repeatedly , the following menu headings appear . Scan mode ORIGINAL SIZE Specify the size of the document on the scanner glass . Note : Leave this on Auto Detect ( default ) unless the size of the document you printed is not satisfactory . POWER SAVE Select a time to begin reducing power : After i0 min After 30 min ( default ) After 60 min Never Irmnediately 48
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CLEAR SETTINGS Selectwhenyou wantyourAll - ln - Onetoreturntothe de _ ultsettings : After two minutes Never SET DEFAULTS Setyourde _ ultsettingsto : • Use Factory • Use Current LANGUAGE Selectalanguage _ ralldisplaytext . Note : The option currently selected is noted with an asterisk ( * ) on the display . 49
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Printing Print a document 1 Make sure your computer and your All - in - One are on . 2 With your document open , click File _ , Print . 3 To change the All - In - One settings , click Properties , Options , Setup , or Preferences ( depending on the program or operating system ) , and then make changes to the settings . 4 Click OK . 5 From the Print dialog box , click OK or Print ( depending on the program ) . Print collated copies When your All - in - One is attached to your computer , you can print black and white or color collated copies . To print collated copies : 1 Make sure you have paper loaded in the paper support . 2 From your desktop , double - click the Lexmark X6100 Series All - In - One Center icon . The All - in - One Main Page appears . 3 Click See More Copy Settings . 4 Select the Collate Copies check box . 5 Click Copy Now . When you are using your All - in - One without a computer , you can print black and white collated copies : 1 Make sure you have paper loaded in the paper support . 50
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2 Press Copy . 3 Press Options repeatedly until Collate - Black appears . 4 Press the right arrow to scroll to the amount of pages you want to collate . 5 Press Select . Print more than one page on a sheet of paper 1 Make sure paper is loaded . 2 From your desktop , double - click the Lexmark X6100 Series All - In - One Center icon . The All - In - One Main Page appears . 3 From the Productivity Tools area , click More than one page on a sheet of paper . 4 Follow the instructions on your screen . Print an image as a multi - page poster 1 Make sure you have paper loaded in the paper support . 2 From your desktop , double - click the Lexmark X6100 Series All - In - One Center icon . The All - In - One Main Page appears . 3 Under Productivity Tools , click Print an image as a multi - page poster , and then follow the instructions to print your poster . Print last page first 1 Make sure you have paper loaded in the paper support . 2 From your desktop , double - click the Lexmark X6100 Series All - In - One Center icon . 51
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The All - In - One Main Page appears . 3 Click See More Copy Settings . 4 Select the Print Last Page First check box . 5 Click Copy Now . Print repeating images You can print the same image multiple times , as few as two per page and as many as eight per page , on one sheet of paper : 1 Load A4 or letter size paper in the paper support . 2 From your desktop , double - click the Lexmark X6100 Series All - In - One Center icon . The All - In - One Main Page appears . 3 From the Productivity Tools menu , click Repeat an image several times on one page . 4 Follow the instructions on your screen , and then click Print Now . Print two images on one page You can print two images on one page to save paper or create interesting documents : 1 Make sure you have paper loaded . 2 From your desktop , double - click the Lexmark X6100 Series All - In - One Center icon . The All - In - One Main Page appears . 3 Click View Saved Images . 4 From the Productivity Tools menu , click Print two different pictures on one page ( 2 on 1 ) . 5 Follow the instructions on your screen . 52
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Print a banner 1 Place a stack of banner paper ( 20 sheets or less ) on the top cover , and feed in the first sheet . 2 With your document open , click File i _ Print . 3 Click Properties . 4 From the I Want To menu , click Print a banner . 5 Follow the instructions on your screen . 6 Click OK . 7 Click OK . 8 Click OK . 53
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Note : Once the All - In - One begins printing , wait until you can see the leading edge of the banner exiting the All - In - One , and then carefully unfold the paper down to the floor in front of the All - In - One . 54
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